1. Information We Collect and How We Use It

Personal Information

Appendix Cancer Canada is a registered Canadian charity that provides a variety of services to help those affected by appendix cancer, as well as provide education, raise awareness and advance health-related research on appendix cancer.

We collect personal information that you provide to us directly, such as when you:

• Donate to us
• Sign up to receive communications from us
• Participate in one of our surveys
• Attend one of our events
• Contact us

Donations and Payment

If you donate to Appendix Cancer Canada, we (or our authorized third-party payment processor) will collect your full name and payment information (including billing address, credit card number, expiry date, and CVV code) to process the donation and enable us to provide you with a tax receipt (if applicable).

Communications

If you sign up to receive email communications, we will collect your email address to send you information about us. You can unsubscribe at any time by clicking the “unsubscribe” link included at the bottom of each email. Alternatively, you can opt-out of receiving email communications by contacting us at the contact information provided in the “Contact Us” section below. Please note that you may continue to receive transactional or account-related communications from us.

Surveys

From time to time, Appendix Cancer Canada may offer you the opportunity to participate in one of our surveys on an optional basis. We use the information collected from these surveys to help us improve our programs and Website.

Events

If you attend one of our events or webinars, we may collect your full name, email address, city, province, postal code, country, phone number, and any other information you may provide us in connection with the event or webinar. We collect this information so that we can communicate with you about the event and contact you about future events.

Non-Personal Information

We may modify or aggregate your personal information such that it cannot reasonably be associated with you to conduct research and/or analytics with the goal of improving our programs and initiatives and developing new offerings. We may share such non-identifiable information or insights with certain limited third parties to assist in analytics, planning, or programming and service development.

If you provide us with the personal information of another individual, you represent that you have obtained all necessary consents from such person, or otherwise have legal authority to share this information, to enable us to collect, use, and disclose such personal information for the purposes set forth in this Privacy Policy.

2. Information Sharing and Disclosure

We do not sell or disclose your personal information to third parties without your consent, except as set forth below or as required or permitted by law.

Donations

If you make a donation and provide consent, we may display your name, message, and donation amount on our Website or share your name and email address with any individual with whom you choose to share your information through our Website.

Fundraising/Outreach

We may share certain information in an aggregated, non-identifiable form for the purposes of fundraising and/or outreach.

Service Providers

Your personal information will be transferred (or otherwise made available) to certain third parties that provide services on our behalf. We use service providers to provide services such as hosting the Website, processing payments, providing analytics advertising, and marketing services. Our service providers are only provided with the information they need to perform their designated functions and are not authorized to use or disclose personal information for their own marketing or other purposes. We and our service providers may access, store, and otherwise process personal information outside of Canada (and, for residents of Quebec, outside of Quebec), including in the United States, where we or our service providers are located.

Legal and Compliance

We and our Canadian, U.S., and other foreign service providers may disclose your personal information in response to a search warrant or other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise may be required or permitted by applicable Canadian, U.S. or other law or legal process, which may include lawful access by U.S. or foreign courts, law enforcement or other government authorities. Your personal information may also be disclosed where necessary for the establishment, exercise, or defence of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property.

3. Data Security and Retention

Appendix Cancer Canada takes reasonable steps to ensure the security of all information we collect, including that the information is protected from misuse and loss, and from unauthorised access, modification or disclosure. We make use of:

• Encryption-at-rest and encryption-in-transit
• Password protection
• Access controls to limit access to personal information to authorized personnel only
• Secure cloud-based services
• Multi-factor authentication
• Software supply chain security best practices
• Regular audits of our data practices to ensure compliance with this Privacy Policy and applicable laws.

We only keep your personal information for as long as we are required to fulfil the purpose for which it was collected (and in accordance with any consents you provided) and by applicable laws, regulations and professional standards.

4. Cookies and Tracking Technologies

Visiting Our Website

In general, you can visit our Website without telling us who you are or submitting any personal information. However, we collect the IP (Internet Protocol) addresses of all visitors to our Website and other related information, such as page requests, browser type, operating system, and average time spent on our Website. We use this information to help us understand website activity and to monitor and improve our Website.

Cookies

Our Website use a technology called “cookies”. A cookie is a tiny element of data that our Website send to a user’s browser, which may then be stored on the user’s device so that we can recognize the user’s computer or device when they return. You may set your browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept cookies from our Website, you may not be able to take advantage of all of the Website’s features.

Analytics

We may use a third party such as Google Analytics to help us gather and analyze information about the areas visited on the Website (such as the pages most read, time spent, search terms, and other engagement data) in order to evaluate and improve the user experience and the Website. These third parties may use cookies and other tracking technologies. For more information about Google Analytics or to prevent the storage and processing of this data (including your IP address) by Google, you can download and install the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en. You can also obtain additional information on Google Analytics’ data privacy and security at the following links:

https://policies.google.com/technologies/partner-sites and

https://support.google.com/analytics/topic/2919631.

Third-Party Links

Our Website may contain links to other websites that Appendix Cancer Canada does not own or operate. We provide links to third-party websites as a convenience to the user. These links are not intended as an endorsement of or referral to the linked websites. The linked websites have separate and independent privacy policies, notices, and terms of use. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure, and otherwise treat personal information. We encourage you to read the privacy policy of every website you visit.

5. Your Rights and Choices

Communicatons

As indicated above, if you have signed up to receive our email communications, you can unsubscribe at any time by clicking the “unsubscribe” link included at the bottom of the email. Alternatively, you can opt out of receiving our email communications by contacting us using the contact information under “Contact Us” below.

Exercising Your Privacy Rights

Subject to applicable law, you have the right to access, update and correct inaccuracies in, and withdraw consent to our collection, use, and disclosure of your personal information in our custody or control. You may make such a request or withdraw your consent by emailing or writing to us using the contact information set out below. We may request certain personal information for the purpose of verifying your identity.

6. Our Privacy Policies and Practices

We are committed to protecting personal information and have implemented policies and practices that govern our treatment of personal information. These policies and procedures include, among other things, the following:

• We have implemented policies and procedures to protect personal information in our custody and control from unauthorized access, use, or disclosure.
• We have implemented processes to respond to data subject requests and complaints in a timely and effective manner.
• We have implemented a framework for the retention and destruction of personal information to ensure compliance with legal obligations, and to securely destroy personal information once no longer required.
• We have designated a Privacy Officer who is responsible for overseeing the organization’s compliance with applicable privacy legislation.
• We have implemented a privacy framework that defines the roles and responsibilities for our employees with respect to the treatment of personal information.

7. Changes to This Privacy Policy

We may update this privacy policy periodically to reflect changes to our privacy practices. We encourage you to periodically review this page to ensure you are familiar with those changes. We will indicate at the top of this privacy policy when it was most recently updated.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us: